Business Admin Apprentice – The Pirbright Institute (apply on employer website)

About the Employer: The Pirbright Institute

“We are a world leading centre of excellence in research and surveillance of virus diseases of farm animals and viruses that spread from animals to humans. We receive strategic funding from the Biotechnology and Biological Sciences Research Council (BBSRC), and work to enhance capability to contain, control and eliminate these economically and medically important diseases through highly innovative fundamental and applied bioscience. The Institute employs around 350 staff, research students and visiting scientists, and has recently moved to one campus in Pirbright, Surrey, where investment by BBSRC has resulted in a redevelopment of the site and the construction of a high level containment facility – the BBSRC National Virology Centre: The Plowright Building and a SAPO level two facility, The Jenner Building.”

Brief overview of the role

The business admin apprentice is a pivotal member of the training team and will support the department in delivering an excellent training service. The training team provides a range of courses for staff and external customers, delivered on-site by internal and external trainers.

Vacancy description

60%: Responsible for coordinating event management of the training facility, to include:

Liaise and arrange training event bookings with staff and external training providers;

Provide front of house service for the training facility, to include: o answering and directing phone calls;

  • dealing with post and deliveries;
  • meeting and greeting trainers & delegates,
  • setting up training rooms;
  • organising lunches / refreshments

Procurement – be able to create purchase orders, receipt invoices and maintain events spreadsheet (full training will be given);

Printing, binding and preparing training handouts as required;

Replenishing consumable items;

Ensure facility is tidy and report any damages / faults to the L&D Manager.

20%: Updating the learning database, to include:

Creating new learner profiles;

Archiving leaver profiles;

Updating training course enrolments;

Recording attendance / non-attendance to events.

20%: Assisting with student training courses, recruitment and events, to include:

Meeting and greeting interviewees;

Printing paperwork for interviews and setting up interview rooms;

Assisting with arrangements for events such as Student Day, Student Induction week, Open Days, external training courses.

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager. The job description and personal specification may be reviewed on an ongoing basis in accordance with the changing needs of The Pirbright Institute. All employees shall actively participate in the Institute-wide quality assurance system in conjunction with the Institute’s Quality Manager. Employees are also expected to safeguard their own health and safety and security by following policies and all employees are responsible for the Health and Safety and security of staff under their management.

Desired skills

Time management, reliability under pressure, decision making/problem solving skills, customer focused, computer literate with experience of using Microsoft packages, evidence of excellent oral and written communication skills

Personal qualities

Diplomatic, enthusiastic, energetic, intellectually engaged.

Desired qualifications

5 GCSEs ‘Grade C (new grade 4) and above’- must include math and English for a Level 2 Apprenticeship

Future prospects

Depending on opportunities available, learners may progress further or higher education to undertake business related or other qualifications, a range of business and management undergraduate programmes or other business professional qualifications at level 4 and above. In some cases, successful apprentices may also continue in their job role and undertake a range of professional job-specific qualifications.

Monday to Thursday 08:45 – 17:15 with an hour for lunch Friday 08:30 – 16:30 with an hour for lunch Total hours per week: 37.00|